Perhaps the best way to get started Â is to dive into your new site and start playing with it to see what you can do. In addition to the other content on this page, thereÂ are a few key concepts that are helpful to understand, which we outline below:
Here is a general overview of the Dashboard. (Some items may differ from what is available on Community. )
Your new site will come with a default theme. You can change your theme easily through the Appearance -> Themes in the dashboard. It isÂ generally best to choose your theme before you customize your site. Â The theme customization area of the dashboard provides many options you should look through, these are theme dependent and will vary.
Pages vs Posts
Pages are for content that you don’t need to update very often such as your syllabus or lessons. Posts are for new content that will be organized by date published, most commonlyÂ these are used for blogging.
Typically, student discussions fall into two organizational structures in WordPress:
- Instructor creates a post and instructs students to reply or comment on their post. Images are not allowed in reply/comments so that is a limitation of this structure.
- Instructors allow students to create their own posts and reply to each other’s posts. Â Students are able to insert media such as images and video. This is the more common method.
You can set up custom menus inÂ the Dashboard->Appearances->Menu area. Once you have a new menu created, choose Â items (pages, posts, categories, etc) from the left side menu. Drag/drop to rearrange them, customize the titles, and to create indented menu structure. You may need to declare where this menu will appear on the site as well.
Posts can be assigned categories, such as lesson 1Â discussion or lesson 2 and then those categories can be added to your menu structure individually. When a visitor to the site clicks on the category in the menu, they will be taken to a page that contains a list of posts that have that specific category. This can be an easy way to organize student posts around a topic or lesson.
Can my students be auto-enrolled?
If your students are posting and commenting on the site, they will need to be auto-enrolled into the course web site. Students will be auto-enrolled with the permission level of ‘author’, i.e. they will be able to create new posts, comments, and upload media.
Complete this request form before the first day of class to get on the auto-enroll list. You will need to do this before the start of each semester you teach – but only if your students are posting on your class site.
How do I make a new Post?
‘Posts’ (as opposed to ‘Pages’) are generally used for content that should be viewed chronologically. Blogs, for example, is the word for a series of posts that are displayed based on the time created. Posts can be used as a discussion tool – students would either create their own post or they might reply to a post.
How do I make a new Page?
‘Pages’ are best for content that doesn’t change too often – like the syllabus, course schedule, lesson pages, about the instructor, etc.
How do I add an image in my Post or Page?
Login to your course site and create a new post or page. From within the post or page, put your cursor where you want the image to appear. Click on “Add Media.â€
In the new window, Select the “Upload Filesâ€ tab and then “Select Filesâ€ to select an image from your personal hard drive.
Browse on your hard drive until you find the image. Select the image and click “Open.â€
Your image will be added to the Media Library in your course site. With the image selected click on “Insert into Post.â€
Once the image is in your post or page, to make edits, select the image and make a selection from the popup window. The first four icons set the layout, the “pencilâ€ icon will give you edit options, and the “xâ€ icon will remove the image from your post (but not the library).
How do I add a video to my Post or Page?
To add video from YouTube or Vimeo, simply copy the URL and past it into your post where you want it to appear.
How do I format text on myÂ Post or Page?
Format your text by using the options above the text area.
If you don’t see 2 lines of options, expand for more by clicking on the icon on the upper right:
How do I changeÂ my display name
NOTE: Your Dashboard may look slightly different from this one, however the procedure is the same. If students are authors on your site, you will want to let them know that they have the option of setting a nickname and choosing how their name is publicly displayed for FERPA regulations. Their Usernames will never change and should match their UA ID so you can keep track.
How do I change my Avatar photo?
There is a plugin you can activateÂ on your site called Simple Local Avatars that will allow for everyone to upload a photo to the site. Â From the Dashboard, go to Plugins and search for ‘simple local avatars’, then click on Activate.
Most themes on Community will automatically useÂ Gravatars — globally recognized avatars to personalize your posts. Get your Gravatar by going to:Â https://en.gravatar.com/. Â You will need to sign up for an account. Once you have a Gravitar, your picture will appear next to your posts and comments on both Community andÂ all WordPress blogs!
Need help with Gravatar? Visit their Support Page.
How do I manage User permissions?
If you are teaching an eCampus-supported class, studentsÂ will be automatically added to your site each semester as ‘Authors’. Â
If you are a site Administrator, you may want to add users to your site or change their permissions. Â If you do, remember to use their UA ID and emailÂ (@alaska.edu) when adding them – this way they will be able to use the single sign-on, which is the same for all university accounts like Blackboard, GMail, etc.
Permission Roles – what’s the difference?
There are Â different roles that you will be choosing from when adding or updating users:
- Administrator Â – FULL ACCESS to creating, editing, deleting site materials, etc.
- Editor – able to comment on, create or edit ANY post or page.
- Author – able to create and edit THEIR OWN posts and comment on others.
- Contributor – can comment but not publish (can not upload images).
- Subscriber – can view only.
Start/End of Semester Tasks
Step 1 - Archive Content
Our recommendation for each semester is to download an archive of your student’s work that you will then upload to Blackboard course shell for the required 7-years safe-keeping timeframe.
To do this, in the Dashboard, click on Tools->Export.
Choose Export for WordPress. Choose ‘All Content’.
The download file will be .xml – upload this .xml file into your Blackboard course shell for the semester.
Step 2 - Remove Student Content
Once you have exported the previous semester content and put it into your semester’s Blackboard shell for safe-keeping, you may remove student content from the WordPress site to refresh for the next semester. You will only need to do this if your students are contributing to the site:
- Users – remove students and their posts
- Comments – remove comments
Note: If you are teaching a class where students are creating a lot of content that they may want to use in the future, for future employment activities, for example, it is a good idea to have students create a space of their own on Google Sites, WordPress.com, Wix, or other website host that they can take with them after their studies.
Don’t forget to also test your site on mobile devices and perform a link check each semester to make sure everything is working as expected.
Common Questions about Community
What is Community@UAF?
Answer: Community@UAF is a WordPress installation for the University of Alaska Fairbanks primarily serving the needs of UAF eCampus faculty in terms of course blogging andÂ open course materials.Â Community@UAF is a service of theÂ UAF eCampus & Distance Education.
Can I get a site at Community@UAF?
Answer: If you are affiliated with the University of Alaska, you may request your own site. Please provide your name, Â UA email address, and requested site address on our contact form. At this time automatic signup is disabled. A Community@UAF administrator will create an account and basic blank site for you – most requests will be handled within 24 hours but please allow up to 1 week processing time.
I have a problem with my Community@UAF site. Can you help me fix it?
Answer:Â If you are an instructor, please join us during one of our Open Lab sessions, where we can answer questions one-on-one. Â We also recommend WordPress.tv for how-to tutorials or just googling your question.
We will attempt to notify site administratorsÂ of major updates and changes that affect everyone. Â If there is an issue you are concerned about, you may contact an administrator via the contact form.
I have a WordPress site that I want to move to a differentÂ WordPress installation outside of community, can I export/import my site?
Answer: Yes, in the Dashboard, use Tools->Export/Import.
I have a site on Community@UAF and I want to point my own domain name to my site, can I do this?
Answer: Currently, this functionality is not enabled for general use.
Can I install a new theme?
Answer: We have attempted to provide a variety of current themes with customization options. If there is a specific free theme you need to have installed, please use the contact form to make the request. The Community@UAF administrator will make the determination whether the theme will be installed.
Question: Can I install a new plugin?
Answer: If you would like to install a plugin that is not currently available, you will need to make a request to the Community@UAF administrator. Please use the contact form to make this request. The administrator will make the determination whether the plugin will be installed.
I have more questions!
If we haven’t answered your question here, pleaseÂ contact us.